Skip to content
English
More support
Back to environment
  • There are no suggestions because the search field is empty.

Automating invoicing

Let OWNER prepare or send your sales invoices, indexations and reminders automatically.

When you enter your rental contracts in OWNER, OWNER prepares the sales invoices and indexations for you every period, or even sends them automatically. That way you keep track of what has been invoiced and paid without any manual work.

Why invoice through OWNER?

With just a few buildings, you can still keep track of the rent by checking your bank account. But as soon as you have more, you want to know exactly which sales invoices have been paid and which haven't. With sales invoices in OWNER:

  • you see per tenant what is open and what is overdue;
  • reminders go out automatically if payment isn't made on time;
  • indexations are calculated and announced, and the next sales invoice matches the new rent right away;
  • a tenant with access to the rental contract sees their sales invoices in their own account (sharing a rental contract).

How does it work?

Step 1 – Record the rental contract

Create a rental contract with the tenant, the unit, the start date and, if applicable, an end date. Choose how often you invoice: per month, quarter, half-year or year. OWNER always invoices per calendar period; see Which period does OWNER invoice for?

Step 2 – Add sales items

With sales items, you determine what is invoiced, such as rent and service charges, and from when. With start and end dates, you can record future increases or a rent discount in advance. Also indicate which sales items may be indexed.

Step 3 – Set up indexation

Choose the indexation method and the indexation date on the rental contract. Read more in Indexations.

Step 4 – Choose: send automatically or approve first

Under Settings > Modules > Contracts > Rental contracts, you decide whether sales invoices and indexations go out automatically or wait for your approval first. See How does automatic invoicing work?

Step 5 – Set up reminders

Under Settings > Modules > Financial > Sales invoices > General, you turn on automatic reminders. Read more in How do I turn automatic reminders on or off?

What about payments?

Tenants pay through OWNER Pay (soon OWNER Wallet, expected late 2026), or you process payments in your connected accounting package. You can find both options in OWNER Wallet or accounting integration: how do you process payments?

Tip: to be able to send sales invoices, your environment must be activated. Getting started is free. Read more in Can I start with OWNER for free, and when do I need to activate my environment?

Read more

Still need help?

Contact support: