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How do I set up payment conditions?

Set how many days a recipient has to pay a sales invoice.

A payment condition determines how many days the recipient has to pay a sales invoice. OWNER uses it to calculate the due date.

Creating a payment condition

Step 1 – Open the settings

  1. Go to Settings > Modules > Financial > Sales invoices and open the Payment conditions tab.

Step 2 – Create the condition

  1. Click New.
  2. Fill in the fields and save.
FieldMeaning
NameThe name you see when choosing, for example “30 days”.
DaysThe number of days between the invoice date and the due date.
PrimaryThe default payment condition. There is always at least one primary payment condition.
List of payment conditions
The Payment conditions tab (1), the Primary column (2) and the New button (3).

The Sales invoices column shows how many sales invoices use a payment condition.

Where do you use payment conditions?

WhereHow
Manual sales invoiceChoose the term under Payment condition. The due date follows from it. See How do I create a manual sales invoice?
BookingOn the booking, choose Expire per payment term (due date based on a payment condition) and select the payment condition, or enter your own date. See How do bookings work?

The due date of automatic sales invoices for rental contracts follows from the invoicing settings. Read more in How does automatic invoicing work?

Frequently asked questions

What happens when a sales invoice passes its due date?

It then appears under Overdue and OWNER can send automatic reminders. See How do I turn automatic reminders on or off?

Can I change a payment condition that’s already in use?

If you change the number of days, check the due date of new sales invoices. If in doubt, it’s better to create a new payment condition.

Still need help?

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