This is how you can handle a security deposit.
Create a sales invoice for the security deposit and credit this sales invoice at the end of the lease contract, deducting any incurred costs.
At the start of the rental
When you have signed a new rental contract and entered it into OWNER, we recommend that you create an invoice for the deposit. The reason for creating an invoice is simple: the tenant must actually pay the deposit, and without an invoice, you cannot register it in OWNER. Choose the due date of the invoice as the day you want to receive the deposit by at the latest. If it is not paid by then, the system can remind the tenant.
Tip! Also choose the matching invoice item "Deposit" on the deposit invoice. If it is not available, simply create an extra invoice item. Click here to read how.
At the end of the rental
When your tenant moves out and you have delivered the unit, we can credit the deposit invoice. We always recommend crediting the full deposit amount. So, if you have invoiced €1,000 for the deposit, always credit €1,000, even if there are costs to be incurred for, say, painting work. In that case, add an extra invoice item to the credit invoice for the painting costs. See the examples below:
| EXAMPLE CREDIT INVOICE WITH COSTS | |
| Deposit | -€ 1,000 |
| Painting costs | € 250 |
| TOTAL | € -750 |
|
EXAMPLE CREDIT INVOICE WITHOUT COSTS |
|
| Deposit | -€ 1,000 |
| TOTAL | € -1,000 |