---
title: How do I manually mark a sales invoice as paid?
description: Sales invoice paid outside OWNER? Here's how to manually set the payment status to Paid outside OWNER.
---

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October 20, 2026

# How do I manually mark a sales invoice as paid?

## Was a sales invoice paid outside OWNER? Here's how to mark it as paid yourself.

Did a debtor pay a sales invoice outside OWNER, for example in cash? Then you mark the sales invoice as paid yourself.

**In this article**

1. [How to mark a sales invoice as paid](https://knowledge.owner.app/en/mark-sales-invoice-as-paid#stappen)
2. [When isn't it necessary?](https://knowledge.owner.app/en/mark-sales-invoice-as-paid#wanneer-niet-nodig)
3. [Frequently asked questions](https://knowledge.owner.app/en/mark-sales-invoice-as-paid#veelgestelde-vragen)

## How to mark a sales invoice as paid

1. Open the sales invoice under **Financial \> Sales invoices**.
2. Click **Actions**.
3. Choose **Change status**.
4. Choose **Change payment status** and set the status to **Paid outside OWNER**.

![Actions menu on a sales invoice with the Change status option](https://knowledge.owner.app/hs-fs/hubfs/Kennisbank/verkoopfactuur-acties_en.png?width=800&name=verkoopfactuur-acties_en.png)

Via Actions \> Change status, you set the sales invoice to Paid outside OWNER.

**Note:** you can't undo a registered payment. So make sure you've opened the right sales invoice.

## When isn't it necessary?

- **OWNER Pay:** payments are matched to the outstanding sales invoice automatically. You don't need to register anything yourself.
- **Accounting integration:** if you match the payment to the sales invoice in your accounting package, OWNER automatically marks the sales invoice as paid. This also works if the tenant paid before the sales invoice was sent. See [Which accounting packages can you connect?](https://knowledge.owner.app/en/accounting-integrations?hsLang=en).

## Frequently asked questions

#### Can I mark multiple sales invoices as paid at once?

No, you can only do this one sales invoice at a time. That's intentional: because a registered payment can't be undone, this prevents mistakes.

#### How do I process this in my accounting?

If you use the journal entry, post payments outside OWNER to a suspense account. See [How do I process OWNER Pay in my accounting?](https://knowledge.owner.app/en/journal-entries?hsLang=en).

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